There are more comprehensive notes in the Members’ Handbook.
New leaders can ask for a mentor to assist them.
Responsibilities of the leader.
The leader is responsible for devising the activity, advertising it in the Activities Program, making all the necessary preliminary arrangements, leading the actual activity, making sure that everyone remains safe and obtains the maximum enjoyment from it, and completing the administration after the event.
Some particular points for guidance are listed below:
Booking people in.
The appropriate forms can be downloaded from the club’s website
No matter which way a member or guest makes contact leaders are required to complete a line for each person in the Activity Booking Form. On the day of the event, you should leave a copy with your spouse/partner, an Emergency Contact Person or in your mail box. This form may become important in the event of delays or accidents as it shows who is on the activity.
Risk Form – All Activities and Trip Report Form
Before the event
Before the actual day, make sure that you have the transport arrangements in hand, and borrow a club first aid kit, map, bivvy bag, PLB or GPS. All this equipment is kept at Adventure Camping & Apparel. Address: 479 Dean St, Albury, NSW, 2640. Phone number: (02) 60216200.
For most activities we assemble at the car-park adjacent to the Senior Citizens building at the Wodonga Council offices, but the choice is yours. At the assembly point get the Risk Form – All Activities signed by all participants . Also collect the non-member’s fee, currently $5, and give it to the treasurer when convenient. Give the group an overview of what is intended, and in particular where all the cars will rendezvous. Allocate people to cars if they haven’t organised themselves.
Leading on the day
Your responsibility is to make sure that everyone enjoys themselves in a safe manner. This implies that you have a social role as well as being the guide.
You also need to collect and distribute the petrol money. Lunchtime is a good time to do this. The petrol charge is calculated by doubling the fuel cost and dividing it by the number of people in the vehicle including the driver. This is often done separately for each car, but it is fairer to total the amount for all the vehicles and divide by the total number of people.
After the activity
Fill in a Trip Report Form and send it and the completed Risk Form – All Activities form to Box 857, Wodonga, 3689, or bring them to the next monthly meeting. Pay the visitors’ money for the non-members listed on the report to the Treasurer. Return maps borrowed from the Maps Librarian, and the first aid kit, bivvy bag, GPS and PLB to Adventure Camping.
In particular, feel gratified for leading an activity, and recognise that you will have broadened your range of skills, your knowledge of our area, and the number of people with whom you have something in common. You will also have promoted yourself into the ranks of the leaders of the club, and will henceforth feel a new sense of confidence.